The RecordsKeeper database system is first of all structured around what is referred to as a user. When you want to use the system for recording your own data, you must establish a valid user name under which your data will be stored.

 

The data you store in the RecordsKeeper database system is always associated with a specific user and the data is only available to that user. A user’s data is protected by a password should the user wish to use one. You can establish an unlimited number of users. These users can be different people in your household or environment, or they can of course be different user names established by the same person to differentiate the data stored and to keep different types of data stored in different ways.

 

If you choose to use more than one user name, one of those user names must be established as a ‘Default’ user. There can only be one default user established, and certain system activities can only be carried out by the ‘default’ user.

 

Each user can maintain information about two different types of things, general things and personal things.

 

 

General things are records of the static types of things you want to keep information about. These records are organized under tabsets and tabs. A tabset contains up to 17 tabs, each fully customizable, and you may establish an unlimited number of tabsets. You choose what to name each tabset and tab, and you choose what to name each data field within a tab using screens established for that purpose. Thus, you have a broad range of organizational possibilities for your data.

 

General Records: A general record is a collection of data fields (up to 30) in which you store data about the things you want to keep a record of. The types of data fields available to you are described in the ‘Introduction to Data Editing’ help section. You can store an unlimited number of general records.

 

Tabs: A tab is a collection of general records that are similar in nature and use the same types of data fields to store information about a thing of interest. You can establish up to 17 tabs within each tabset.

 

Tabsets: A tabset is a collection of tabs (up to 17) and you may establish as many tabsets as required.

 

Anything that you want to keep a general record of can also be associated with a location, a place where the item is physically stored or kept, such as a safe deposit box or with a custodian such as an estate executor.

  

There are four categories of personal things (three static and one dynamic) that you may wish to keep information about. The nature of the information is unique thus the organization and data fields associated with them are different for each of these categories. Each category has its own screen for managing the information.

 

The first contains general information about a user, such as age, address and place of birth, and is always displayed under the first tab, named ‘Personal’.

 

The second contains information about medication regimens.

 

The third contains medical related information.

 

The fourth contains dynamic activity-based time series measurements.

 

The purpose and possibilities associated with these four personal categories is explained in greater detail within the specific help information topics for them.