This screen permits you to establish a number of system control options.

 

When the options are applied, they apply equally to all users.

 

Only the default user can set these options.

 

The options are established by setting a check box to ‘on’ or to ‘off’.

 

 

1: The first option allows you to remove the ‘Sample’ user from the list of user names presented on the sign-in screen. Once you have familiarized yourself with the system and no longer need the ‘Sample’ data for reference, you may want to set this option on to prevent the ‘Sample’ name from appearing in the list.

 

2: When the second option is set to ‘on’, passwords will be visible on the general tab screen rather than hidden. If you are not concerned about the visibility of your passwords, you can set this check box on so that you do not have to uncover the passwords each time you change tabs.

 

3: If you no longer need the initial general help screen that appears at startup, you can prevent its appearance by setting the third option ‘on’. When this check box is set to ‘on’, the first screen you will see when a user starts the system will be the ‘Sign-in’ screen.

 

4: The fourth option will prevent help tips from showing on all of the screens. If you no longer need the help tips of if you find them distracting, you can prevent them from displaying by setting this option to ‘on’.

 

5: If the fifth option is set to ‘on’ the alternate option descriptions will appear as the default when this screen is opened in the future.

 

6: Set this switch to on if you have copied the 'RKTables.accde' file to another location and want to use and reference it from that location. When you set this switch on, the 'Change Database Location' button at the top of this screen will be activated and allow you to proceed with the change.

 

7: You set this switch on if you want to be prompted to create a back-up copy of your data records when you close the system. You should make a habit of backing up the records whenever they are changed so as not to lose any data changes you may have made.

 

Note that it is not necessary to make frequent back-ups of the data while you are working because each time you move from a record you are editing, it is saved. There is no need to save a back-up if you have simply been viewing data in the database and not making any changes. It is a good idea to save a back-up after you have made changes to records, however.

 

8: You set this switch on if you want to restore all of the 'Sample' user's data records to the state they were initially in when the database was installed. When you close this screen, all of the changes you may have made to the 'Sample' data will be backed out and the data restored to its initial state. Do not be concerned about changing the 'Sample' data then, as it is there for you to learn about the system. Note that the files in the 'attachments' data fields cannot be restored if you change them. This is the only exception.

 

9: You set this switch on if you want to hide the headers and header options for data fields that are not being used with a specific tab whenever you open the 'Tab Data Fields Update' screen. This will not affect any headers or data, it will simply reduce clutter on that screen to make it more easily readable and so that you can more easily see which fields are being used.

 

You can change the wording of an 'Option' descriptor if you wish. You do so by setting the top check box in the header section to ‘on’ and then making any changes to the descriptors.

 

You can display alternate descriptors also if you wish. You do so by setting the lower check box in the header section to ‘on’. You can edit that data as well when it is displayed.

 

Note that when an option is set, the option chosen will be applied for all users and to all screens. They will be saved and applied each time the system is used until they are changed again.